3 Free Automatic Schedule Generator Online

Are you looking for a free automotive staff rota scheduler for your small business?

If yes, then you are at the right place. I will be sharing 3 resources today in this article.

But before that, let's first understand what are the issues when you run a business, and it needs a consistent supply of resources in terms of manpower.

I run a small jewellery business and I have 9 employees.

Now, every time I schedule a shift, I need to:

1. Understand what is the availability of different staff members.
2. Based on the availability, I have to schedule the rota.
3. Update everyone on my team so that they know when they are expected to work.

Now, this seems very easy on the face, but it gets more and more complicated as your business grows, and you require more workforce.

1# Free employee scheduling app for small business

The first resource I would recommend you use in order to schedule the rota for your staff is the Rota Scheduler App.

1. It’s free to use and available on iOS App Store and Android Play Store.
2. It’s super easy to use because you can do everything on your mobile phone.
3. You can chat with your employee, so not combining your personal message on your WhatsApp with your employee's messaging.

The best feature I like about this app is, the moment you schedule your employee’s shift, they get notified.

So basically no need to send them emails or texts or even ask them to constantly check their rota.

Best free employee scheduling app

I would say it is one of the best and free employee scheduling apps available online.

There are many other apps which you could use to schedule your employee shifts. I have written this blog post which provides you with a thorough comparison of all available applications.

If you are using an app not listed in my article, please comment below, and I will be able to include it in my blog post.

2# Employee scheduling software free excel

As promised, I will be sharing 3 resources today in this article. My second resource is a Rota Scheduling Excel sheet.

This Rota Schedule Excel sheets makes it super simple for you to create rota for your employees.

You just need to download it and share it with all your employees.

Rota Scheduler Excell

The beauty of this rota scheduling excel is you can define the week as per your requirements.

If your business works for 4 days a week — no problem.

If your business works 7 days a week — no problem

You can always customise this spreadsheet and update the rota accordingly.

It is divided into 4 parts.

1. Rota
2. Employees
3. Roles
4. Hours

Let’s talk in the reverse order because it will be helpful.

In the hours section, you will be able to add hours of your shift.

For example, 8 hours a day or 12 hours a day.

Then you need to define the roles. For me, it is just:

a) Manager

b) Sales Executive.

But you can define any number of roles as per your business requirement.

And once you have all Information filled in. The magic starts happening.

You will see the dropdowns on the Rota section, which you can use to define the rota for the week or the month.

And simply clicking on the dropdown and selecting the user profiles. You will be able to plan the whole week.

3# Work schedule generator online free

Now it's time to share my final resource.

Yes, the magical automatic schedule generator tool. Available online.

The free automatic schedule generator online

This tool is so amazing that you just need to provide few details, and it does all the work for you.

You provide following details:

1. You add your employee names (details).
2. Furthermore, you provide what shifts you need your employees to work in (8 or 12 hours)
3. Then click the button. And that’s it.

The automation AI will automatically generate the rota for you.

It will create a spreadsheet with days your schedule is scheduled for. For example, from Monday to Friday.

And it will clearly showcase who will be working on which day.

Obviously, there will be timeframes which are assigned to staff members.

And you will be able to download it with just one click on a button.

There is other option to download a screenshot of the rota. This helps to share the rota with your employees on WhatsApp.

I sometimes use this feature because not everyone opens the spreadsheet :)

But downloading as a spreadsheet is one of the most used feature on this tool.

Employee schedule maker

I use it almost every day for scheduling shift for my event gig staff.

Ohh yeah, I forgot to tell you that I sometimes do some events and for that I need staff.

I guess it is a different problem to resolve, “how to get temporary staff for your side gigs”.

I might write a blog post to address that issue later.

But let’s go back and talk about the automation tool. I download the spread heed on this tool.

Because it helps me to customise the staff every time I generate the rota and I just put the shift information, and it just does the job.

You just have to remember one thing when providing your employee details is that other employees should recognise the names. Because there is no other way to identify the employees.

As it's a free online tool, it will not keep any information for you. The moment you leave the page, you will lose all the information.

You can always register an account and save the information into your account.

So here are three resources I promised you at the start of this article.

1. Free employee scheduling app for small business
2. Employee scheduling software free excel
3. Work schedule generator online free

If you use any other resource for scheduling your employee shifts. Please do let me know in comments and I will add into this list.

Remember we are a community here, we help each other :)